print | contact | sitemap | search

Charter

Articles of Incorporation of the
European Society for Traumatic Stress Studies [4]


Annual report. Rendering an account.
Article 15.

  1. The financial year runs from the first day of January up to and including the thirty-first day of December.
  2. The Board is obligated to keep the accounts of the financial condition of the Society and of everything regarding the activities of the Society in accordance with the requirements arising from these activities, and to keep the books, records and other data carriers associated with the accounts in such a way that the rights and obligations of the Society may be known at all times.
  3. At the General Meeting, the Board will present an annual report on the state of affairs in the Society and on the policy pursued within six months of the end of the financial year, subject to an extension of this period by the General Meeting. It will submit a balance sheet and a statement of income and expenditure and explanatory notes for approval to the General Meeting. These documents will be signed by the Members of the Board; should the signature of one or more Members of the Board be missing, this will be mentioned stating the reasons. After the expiry of the term, every Member may claim fulfilment of these obligations at law from the joint Members of the Board.
  4. The Board will be obligated to keep the books, records and other data carriers as referred to in paragraphs 2 and 3 for seven years, without prejudice to the provisions laid down in paragraph 5.
  5. The data applied to a data carrier, except for the balance sheet and the statement of income and expenditure in writing, may be transferred and kept on another data carrier, provided that this transfer is carried out correctly and completely and that these data remain available for the whole period and can be made readable within a reasonable period of time.

General Meetings.
Article 16.

  1. All powers that are not vested in the Board by law or the Articles, belong to the General Meeting.
  2. A General Meeting - the annual meeting - is held every year, six months after the end of the financial year at the latest. Items on the agenda of the annual meeting are among others:
    1. the annual record and the account as referred to in Article 15;
    2. motions made by the Board or the Members, announced in the notice convening the meeting.
  3. Other General Meetings are held as often as deemed desirable by the Board.
  4. Furthermore, the Board is obliged to convene a General Meeting within four weeks at the most at the request in writing of at least the number of Members that is authorized to cast one tenth of the votes. If this request is not granted within fourteen days, the requestors may continue to call the meeting themselves by issuing a notice in conformity with Article 20 or by putting an advertisement in at least one daily newspaper that is widely read in the area where the Society has its seat, with due regard for the notice period as laid down in Article 20.

Attendance and the right to vote.
Article 17.

  1. Access to the General Meeting is granted to all Members of the Society, all Student Members, Associate Members and all Supporters. No access is granted to suspended members, subject to the provisions in Article 7 paragraph 8 and suspended Members of the Board.
  2. The General Meeting decides on the access to the meeting of persons other than those referred to in paragraph 1.
  3. Every Member of the Society who has not been suspended, may cast one vote.
  4. A Member may not cast his vote through another Member who has been authorized in writing to do so.

Chairmanship. Minutes.
Article 18.

  1. General meetings are chaired by the Chairman of the Society or his deputy. If the Chairman and his deputy are not available, one of the other Members of the Board is appointed Chairman by the Board. If it is not possible to appoint a Chairman in this way, the meeting will appoint a Chairman itself. Until that point the eldest person present at the meeting will act as Chairman.
  2. At every meeting, the minutes of the proceedings in every meeting are taken by the Secretary or by any other person appointed to this end by the Chairman, after which they are confirmed and signed by the Chairman and the person who has taken the minutes. The persons convening the meeting may have a notarial record of the proceedings made. The contents of the minutes or of the record are brought to the notice of the Members.

< Back | Continue >